Privacy Policy
Last updated: April 2026
Welcome to Aaron Malpas Fitness. Your privacy is important to us, and we are committed to protecting any personal information you share through this website.
This Privacy Policy explains what information we collect, how we use it, and your rights in relation to that information.
Who we are
This website is operated by Aaron Malpas Fitness.
If you have any questions about this Privacy Policy or how your information is handled, you can contact us at:
Email: aaronmalpasfitness@gmail.com
Phone: 07783 584204
What information we collect
We may collect personal information that you choose to provide, including:
- your name
- email address
- phone number
- any details you submit through a contact form
- any other information you choose to send when making an enquiry
We may also collect limited technical information automatically when you use the website, such as:
- IP address
- browser type
- device type
- pages visited
- time and date of visit
- referring website
In addition, this website may in future collect health-related information through health questionnaires where relevant to personal training services. This may include information about injuries, medical history, exercise history, lifestyle and training goals. This type of information is treated with additional care due to its sensitive nature.
How we use your information
We may use your information to:
- respond to your enquiries
- provide information about our services
- manage client communication
- deliver personal training services safely and appropriately
- review health and fitness information where relevant
- improve the website and user experience
- comply with legal obligations
Health questionnaires
Any health-related information provided through these questionnaires will only be used for the purpose of assessing your suitability for exercise and helping deliver personal training safely and appropriately.
Lawful basis for processing
We process personal information where there is a lawful basis to do so, including:
- to respond to your enquiry or take steps before providing a service
- to fulfil a contract with you
- for legitimate business interests, such as managing and improving our services
- where consent is required or has been given
- where we are required to comply with legal obligations
Embedded Instagram content
This website may include embedded Instagram content. If you interact with embedded Instagram posts or feeds, Instagram may collect information about your visit, including technical data such as your IP address and browser activity.
We do not control how Instagram collects or uses data through its platform, so you should also review Instagram’s own privacy policy.
Sharing your information
We do not sell your personal information.
Your information may be shared with trusted service providers where necessary to help run the website or business, or where we are required to do so by law.
We only share information where there is a valid reason and where it is appropriate to do so.
Data security
We take reasonable steps to protect your information from unauthorised access, misuse, loss or disclosure.
However, no website or online system can ever be completely secure, so we cannot guarantee absolute security.
How long we keep your information
We keep personal information only for as long as necessary for the purposes it was collected, or where required for legal, insurance or administrative reasons.
Your rights
You may have the right to:
- request access to the personal information we hold about you
- ask for incorrect information to be corrected
- ask for your information to be deleted
- object to certain uses of your information
- ask us to restrict how your information is used
- withdraw consent where consent has been relied on
To make any request about your personal information, please contact us using the details above.
Complaints
If you have any concerns about how your information is handled, please contact us first.
You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your data has been handled improperly.
Changes to this policy
This Privacy Policy may be updated from time to time. Any changes will be posted on this page, and the latest version will always apply.